Bro Dysynni AC
Constitution and Rules
The club shall be known as "Bro Dysynni Athletic Club".
To promote amateur athletics open to members of all ages. The Club is affiliated for Road, Fell, Cross Country and Track and Field.
a) Membership of the club is confined to Amateurs as defined by UK Athletics in the Rules for Competition Handbook.
b) Application for membership shall be made in writing to the club secretary on the approved form, and approved by a majority of the management committee.
c) Each member shall pay a subscription decided at the Annual General Meeting.
d) Junior membership will be available for those under 18 years of age.
e) Subscriptions must be paid for the current year before the member can compete for the club except where the club choose to waive this rule.
f) Persons may be elected as Life Members of the Club in recognition of services/achievements associated with the Club or athletics in general. Recommendations for these awards must come through the Committee and then be proposed to the membership at the AGM.
g) To resign, a member must inform the sectretary in writing.
h) Any member guilty of misconduct (eg contrary to the constitution) may be cautioned once or expelled from the club by a majority decision of the management committee. Any person expelled wil have the right to appeal to the management committee meeting called at his/her request not later than 2 weeks from the date of expulsion.
i) AAA Rule 19. The committee shall have the power to expel any member whose subscription is twelve months in arrears provided one months notice in writing shall have been sent to such member by a registered or recorded letter, addressed tom his/her last known address, informing him/her of the proposed action of the committee.
The name and address of any person so expelled shall be sent to the Hon Secretary of the AAW who shall enter his/her name in a book (to be called the Suspension Book) to be kept for that purpose. Every person whose name has been so entered shall be suspended from competing at any meeting held under UK Athletics rules until the liability causing his/her said expulsion, which shall not exceed one years subscription in arrears is eligible to take part in any competition promoted by the club.
a) The management committee shall consist of a Chair, Hon Secretary, Hon Treasurer, Male and Female Club Captains, Child Protection Officer, and up to 5 "other" members who will all be elected at the Annual General Meeting. The management committee shall total no more than 11 members.
b) An honorary President shall also be elected at the annual general meeting.
c) The management committee shall meet monthly, September to June (incl) with additional meetings for race organisation etc as required.
d) A quorum for the management committee shall be 50% of currently elected members.
e) All decisions will be by majority vote; the Chair shall have a casting vote in the event of a tie.
f) The management committee has the power to co-opt extra members up to a limit of 5, to create trustees, and to form sub-committees as required.
g) An auditor/s who must not be a committee member must audit the club accounts before each AGM.
5. ANNUAL GENERAL MEETING
a) The AGM will be held during October and the following business undertaken:
" The report will be read and discussed
" The audited accounts will be presented
" The officers will be elected
b) Each and every member shall be informed, in writing, of the AGM at least one month prior to the meeting. Motions which members wish to be discussed should be submitted in writing to the club secretary at least 2 weeks before the meeting.
c) Standing orders or rules may be changed by a two-thirds majority decision of those in attendance eligible to vote.
d) One fifth of all paid up members will constitute a quorum.
e) To be eligible to vote a member must have subscriptions paid up to date and be aged 14 years and over.
f) The Chairman shall have a casting vote.
6. CLUB COLOURS
a) The colours of the club shall be a Red vest with Green band and Green shorts
b) Club colours must be worn by all competitors representing the club at every competitive meeting.
7. AMMENDMENTS TO CONSTITUTION
a) The management committee, by a simple majority vote at a quorum meeting, may propose ammendement to the constitution. The changes may be made only at the AGM or an Extraordinary General Meeting called for that purpose. 4 weeks notice must be given for an EGM. A quorum consists of one fifth of the membership. If the motion is passed by two thirds majority the ammendment to the Constitution will be adopted.
b) Altenatively, 10 ordinary paid up and voting members may petition the club secretary in writing, to call an EGM in which the conditions in 7(a) will apply with respect to calling the meeting and voting at it.
c) Voting rights as at the AGM pertain.
a) The management committee, by a two thirds majority at a quorum meeting, may decide to dissolve the club. They must then call an EGM giving 4 weeks notice to all club members. If the motion is passed by a two thirds majority the club is then dissolved.
b) Alternatively, 10 ordinary paid up voting members may petition the club secretary in writing, to call an EGM in which the conditions in 8(a) will apply with respect to calling the meeting and voting at it.
c) Voting rights as at the AGM pertain.
d) Upon dissolution any funds remaining after all debts have been met will be donated to the AAW to be used in the furtherance of amateur athletics in the region.
9. THIS CONSTITUTION was adopted at a meeting held on : DATE _______________
SIGNED ____________________________________ _________________________________
Club Chairman Club Secretary